Document-Genetics-GlobeWhat is ERP Output Management Software?

10th May 2016

The timely delivery of documents to any business is critical, be it an invoice so that you are paid on time, or an urgent purchase order to buy vital stock.

Output Management is all about improving the way you generate and deliver documents from your ERP system. According to independent research by the Gartner Group, Forms and Document management can cost up to 15% of a company's total revenue.

Output Management systems, such as Formate eVo, give a company the ability to replace the majority of its traditional paper based systems by providing distributed information electronically where and when it is needed and in the format required (MS Excel / Word, HTML5, PDF, email, sms, fax, FTP, etc.) - Ken Rollands, IT Consultant for Garbuio Dickinson (who design and manufacture Primary Processing Equipment) recently said "Purchasing Formate ERP Output Management Software was the best IT investment ever." www.garbuiodickinson.eu

Users of ERP systems are no longer satisfied with congested line printer reports, printed centrally, which then require distribution to their final destination. In addition, standard output often needs a considerable amount of redesign in order to produce the report a user will actually use. This is even more critical with documents that are distributed to customers or suppliers.

Document-Genetics-GlobeNew Formate eVo Customer Testimonial - Betterware UK Ltd

26th April 2016

We would like to share with you the following email recently received by Document Genetics regarding the training provided to Betterware for Formate eVo output management software (Betterware migrated from Formate 2 to Formate eVo).

"Over the years Document Genetics has always set very high standards, so it came as no surprise that the recent training was delivered in a very professional, informative and friendly way.

Jez Hobbs (Document Genetics Technical Consultant) is a top bloke, very much "one of our team". Within minutes of meeting we were exchanging ideas and finding several areas of common interest, so much so that we were looking forward to day 2 as soon as day one ended.

Anyway, just because Document Genetics are always excellent there is no reason that you should not be complimented for being so; please accept a big thank you and well done from Betterware as we found the experience enjoyable and educational.

It may be an over-used phrase, but in your case the absolute truth is "it’s always a pleasure to do business with Document Genetics".

Andy Siviter, Senior Analyst, Betterware UK Ltd.

Document-Genetics-GlobeinfoRouter Collaboration Software makes your Business Smarter

19th April 2016

Content-driven collaboration has become a key requirement in today's modern economy. Efficient interaction between partners, employees, vendors and clients is no longer a luxury but rather a requirement.

Unfortunately, in most companies, collaboration is synonymous to hallway conversations and scheduled meetings. Communication of changes to mission-critical business documents are usually left to chance.

The infoRouter document and collaboration management software platform provides and promotes a collaborative web based environment that is ideal for remote or distributed teams. Decision making, evaluating and management of proposals and projects are significantly improved through powerful communication methods such as email notifications, task management and team portals.

infoRouter DMS offers a web browser based, centralised "digital workspace" that promotes a community of informed users. Allows for content collaboration and gives users a document management platform to search and access important business content. You can save money on routine expenses such as travel because remote project members can be just as effective without having to travel.

Document-Genetics-GlobeProcessing supplier invoices: AP Automation

11th April 2016

A study by the Institute of Financial Operations found that 70% of survey respondents reported that at least 50% of their total invoices are still in paper form.

Although the study also suggested that increased adoption of AP Automation vastly reduces payment error rates and processing costs, most respondents suggested that their companies are not yet fully engaged in the technology to enable further automation.

Additionally, invoices received by a business in electronic format tends to benefit the supplier but not necessarily the recipient as invoices are time and again being printed, edited and scanned.

By automating the processing of electronic supplier invoices, thousands of pounds are saved every year. We can: 

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SharePoint - Product or a Development Platform?

4th April 2016

An article about the 7 year implementation of a knowledge portal in a large University describes SharePoint as more of a development platform rather than a product (PC Pro magazine, Nov 2015).

 

On-budget and timely SharePoint implementations are possible with sizeable financial and technical resources, but many projects struggle both in terms of licensing and development costs.

 

Focusing on what can be seen above the waterline (licensing), often underestimates the development costs hidden from view. In simple terms, for every £1 spent on licensing, you may spend £6 to £9 on SharePoint development (Source: Tony Byrne, Enterprise 2.0 Conference).

 

"Microsoft marketing just told you that the way to buy a car is to buy its parts warehouse, and you believed them. Truth is that SharePoint out of the box sucks..." (Source: Raimund Wasner, Kollabria research and consulting). 

 

Using the car analogy, the standard model of infoRouter provides world class document management & collaboration and is ready to be driven straight off the forecourt!

 

So, if you're considering any form of collaboration software or knowledge portal to connect all areas of your business, then please click here to view the SharePoint vs infoRouter Whitepaper.

  

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Seven key Questions for Assessing an EDMS 

 

There are many moving parts to an EDMS (Electronic Document Management System) and many conditions that it has to satisfy; conditions that change from one enterprise setting to another. Select the wrong specs, and you may end up wasting time and losing your company quite a bit of money. 

What should you include in your specifications list? 

Which factors should you pay attention to? 

Here are seven questions you need to ask before finalising the specification of your new Electronic Document Management System:

1. DEGREE OF INTEGRATION:

An EDMS does not work in isolation but together with other existing systems and enterprise modules. Will you be able to integrate the EDMS with the existing email platform and office application suites? Would the EDMS  support existing integration standards such as WebDAV, SOAP, or LDAP? Higher the number of such modules and protocols the EDMS integrates nicely, the lower will be your long-term transition costs and higher will be your productivity gains and ROI.

Document-Genetics-Globe  Spring clean infoRouter - infoExport utility special pricing offer

16th March 2016

Managers and users know how much more efficient managing business information is with infoRouter, but the natural life-cycle of documents and files requires periodic removal or deletion; This may be due to the creation of an offline archive, for regulatory reasons or the need to free up some disc space on your infoRouter server.

We developed infoExport to help our customers with this - infoExport is a useful tool which allows you to search and export infoRouter files, with the associated meta-data (custom property sets, file comments and file description) and finally export them to a chosen network location. 

Additionally, infoExport is also a great tool for backing up infoRouter configurations and recreating infoRouter libraries & custom property sets on a new (or backup) instance of infoRouter. 

infoExport costs £495 +vat but until end of June 2016 the fee is £299 +vat.

Further information can be found HERE to view or download a PDF.

 

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 infoRouter Document Management System Best Practices

7th March 2016

“How can I use infoRouter the most efficient way?” Read on to learn more about how to tackle some basic tasks efficiently.

More information can be found on the infoRouter EDMS - Online Help System

Don’t forget – your specific setup may require some slight variations from what’s recommended here. That being said, here are our best time-tested document management system best practices to follow:

Document Size:
Documents above a certain size should not be stored in document management systems. DVDs, ISO files, and database files such as MDBs are not good candidates for storing in infoRouter.

Document management systems are generally used for documents and files that require user collaboration, and documents that are subject to version control. These types of documents are generally no larger than 30 MB. Accessing larger files using the HTTP protocol is not practical. They are best kept on the file system.

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Creating PDF Documents & Reports from ERP Systems

1st March 2016

Do you need to improve the way your ERP system creates PDF documents & reports?

Well, in addition to providing a cost effective solution for producing dynamic and compelling marketing communications, our Formate eVo - ERP Output Management Software - customers enjoy a simple & flexible approach to the production and delivery of PDF reports.  

  • No need for changes to your application or data stream
  • Read from, or write to MS Excel & PDF files, and interact with databases
  • Deliver or publish via preferred channel e.g. print, email, SharePoint, DMS, FTP, etc.
  • On-premise or SaaS licencing models with lease, rental or outright purchase options

Please click HERE to watch a video about the Formate eVo ERP Automation Server.

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No worries about 'Data Sovereignty' here!

22nd February 2016

Digital information is subject to the jurisdiction of the country where it is stored and the Data Protection Act 1998 states that UK companies are legally obliged to look after such information wherever it resides - even with data at rest (inactive stored information on a server).

This means that legal boundaries regarding control and access of hosted data needs to be carefully considered if digital information is stored outside of the UK.

Document Genetics’ Cloud Solutions use Secura who provide UK based hosting and data storage so the sovereignty of your data will never be in question.

To download a PDF with more information about our hosting infrastructure please click HERE.