Sharepoint Document Management

Microsoft quote some pretty impressive sales figures for Microsoft Office SharePoint Server (MOSS) 2007, but the actual number of live implementations is considerably less – this may be because SharePoint Document Management is actually a development platform and not an application. If a SharePoint implementation is not planned properly, and the administrator does not have the requisite development skills, the project may flounder. Buying-in specialist SharePoint skills can be expensive and without a clear project specification, SharePoint projects can quickly run over budget and ultimately get “canned”. However, planned properly SharePoint can provide excellent document management solutions and much more. 


infoRouter has a more limited functionality set, focusing purely on document management and collaboration, but is a true application, which can be deployed quickly without specialist skills.

What is infoRouter?

infoRouter provides a collaborative document portal which connects information to employees, wherever their location in the world. As infoRouter is web based, users simply employ a standard web browser to gain access to their information, whether they are working from home, on the move or office based.

infoRouter can manage any type of electronic document or file in its native format. Whether you work in words, scanned documents, records, pictures, audio, video, images, forms, emails or Microsoft Office documents, infoRouter is an ideal way to manage your information.

By using infoRouter, an employee can perform the following actions on their documents or data:

  • View
  • Publish
  • Apply security
  • Check-in and check-out
  • Apply version control
  • Add custom meta-data
  • Subscribe to
  • Kick off document workflows or tasks
  • Maintain audit trails for compliance
  • Set Document Retention, Archival & Disposition Rules

What is SharePoint?

Microsoft SharePoint is now one of Microsoft’s fastest growing products, having registered over 40 million licenses. As SharePoint is a development platform, there are actually a number of technologies which include Windows SharePoint Services (WSS), the Microsoft Office SharePoint Server (MOSS) and Microsoft Search Server. This whitepaper will focus on SharePoint MOSS, using the generic term SharePoint.

SharePoint provides a web portal which seamlessly connects users, teams, and knowledge so that people can take advantage of relevant information across business processes to help them work more effectively. By presenting information from various systems in one place through a single sign-on, workers can easily share information and collaborate on shared interests or projects.

MS SharePoint provides the following key features:

  • Browser based customization of pages
  • Document Repository / Libraries
  • Message Board
  • Ad-hoc data storage
  • E-mail notifications
  • Advanced Search Capability
  • Announcements, contact list and event calendar
  • Web content management
  • Records management
  • MySites capability – create blogs, view email, manage links and connect to other users

Capabilities and Speed of Deployment

infoRouter is focused on document management and collaboration, whereas SharePoint has many more intranet and web content management capabilities (blogs, message boards, web page design, forms etc).

If your focus is purely document management/collaboration, infoRouter has a rich function set out of the box and can be deployed in hours, whereas SharePoint requires specialist skills to setup and deploy.

To conclude, if your requirement is focused around document management, then infoRouter provides an excellent solution. It’s cost effective, fast to implement with little or no specialist skills required.

If however, your requirement is for document management coupled with more advanced intranet or complex workflow applications, and you have the skills and budget, then SharePoint is an excellent platform on which to build a solution.

Find out more about infoRouter, document management software, by clicking here.

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WHITEPAPER

Sharepoint vs infoRouter

We discuss the functionality and capability of Microsoft SharePoint Server vs infoRouter.

The strengths and weaknesses are compared with a view to helping users decide the suitability of each product for their requirements.

View White Paper