Document Management Systems

Some examples of how a document management system can help companies benefit from efficiency and cost savings are detailed below:

The ability to access and control different document types from a single interface with a document management system can save vast amounts of money and time. For example, Document Genetics’ range of document management software manages all of the following document types:

  •          ERP documents such as Invoice, Statements and Purchase Orders
  •          Delivery Notes and Pick Lists
  •          Quality, Safety and Operating Procedures
  •          Faxes and printed customer correspondence
  •          Technical Manuals, Plans and CAD Drawings
  •          HR Documents
  •          Emails and Microsoft Office documents
  •          Photos, images

Along with electronic documents, many organisations have different paper based documents and extracting key information from these enables electronic processing as well as the ability to be stored with existing electronic documents. For example, document management solutions such as infoRouter combined with business scanners can:

  •          Extract information from supplier invoices and automatically update the ERP system
  •          Read information contained in barcodes (e.g. delivery notes)
  •          Read handwriting on order forms and convert to electronic orders